How to plan a Wedding – Five of a Wedding Planners top tips and tools

Having been a Wedding Planner in Scotland for over five years, my Wedding planning routine and style have evolved over the years. Part of this is the natural process of learning and discovery (and hopefully getting a little more “expert” at what I do) and the other part is down to necessity – a need to be able to do things more efficiently because the volume of business I am doing is growing and I also need to keep up with what my Brides are expecting me to do for them.

 I’ve been trying to perfect the process of planning a Wedding for some time – having worked with clients who are unnaturally well organised and have taught me a thing or two (I love seeing people put so much energy into planning the big day) and some clients who are happy to leave the majority of the planning and organising to me – I’ve picked up great tips from my clients, other professionals and my own research along the way.

 So here are five of my top tips for Planning your Wedding, ways to make it stress-free, enjoyable and some cool apps you can consider using along the way.

 1.     Budget first – I’m not going to preach about the importance of setting and sticking to a budget because I’m thinking you’ll already know that by now but what is important is that you set realistic expectations from the outset. This is important not just to save yourselves stress but it is also critical for actually booking your wedding in the first place. If you want the best of everything but you’ve not saved a penny for your Wedding at the moment that proud new diamond is placed on your finger... well, you’re probably best to put eighteen months between the proposal and your “I Do’s” so that you can have the Wedding you want without any financial woes or debts. It’s also important to have the all-important contribution conversations with Parents or any other people who may wish to contribute towards the Wedding as early as possible so that everyone knows what to expect when it comes to making the payments.

Lilac themed Castle Wedding with lilac napkins  

Lilac themed Castle Wedding with lilac napkins
 

 2.     Get pinning – One of the simplest and easiest ways to compile your thoughts, ideas and quirky details that you stumble upon while reading blogs is to Pin them on the app “Pinterest”. Some of my Brides are concerned that their friends will be able to follow them and see all of the great ideas they have but fear not, there is a Private board option so that you can be sure to keep those Wedding secrets safe from prying guests! It’s also super useful to share your Pinterest username with your Planner, Florist or other Décor related Wedding suppliers because they can keep a track of how your theme or ideas are evolving and make even better suggestions for you. Another concern for Brides is Pinning overload -  I suggest that you pin EVERYTHING you like and then once you feel you’ve been pinning for a few months, go back through the pins and delete the ones that don’t add up to your perfect Wedding vision.

 3.     Putting your guests in a row – Table plans always seem to be a sticking point for Brides – I can say with some certainty that I don’t think I’ve worked with a couple who have found this an enjoyable part of Wedding planning! In my efforts to ease the stress for them, I have found a really useful free app that helps to arrange the layout of your room (to scale if you can send them a floorplan) and secondly will allow you to input the names and order of guests on each table as well as note their dietary requirements. Getting signed up to AllSeated on your computer or laptop will give you all of this functionality as well as the ability to add your Venue/Caterer and Planner into the app so that they can see your latest seating plan work of art! Hoorah for great apps!

 4.     Delegate to the Pro’s where possible – Often Brides like to keep all the details they care so much about to themselves and then find themselves feeling the pressure and stress as the day gets nearer. Don’t be scared to delegate to the professionals a little – For example instead of doing lots of googling and browsing wedding photography shot lists to compile your own one to send to your Photographer, why not ask him/her to send you their own recommended list and then add anything you feel is missing to it, or ask your Planner to come up with the timeline instead of spending hours trying to figure out what will happen and when. As professionals who are employed by you we are happy to help and give our advice, so please don’t be shy to make use of this.

How to Plan a Wedding - Ask your Planner to put together the timeline for you so that its stress free!  

How to Plan a Wedding - Ask your Planner to put together the timeline for you so that its stress free!
 

 5.     Share the experience – There is a variety of exciting new apps on the block which will allow your Wedding guests to share their Wedding day Photos and Videos with you – so that you don’t miss out on any of the special moments of the day! Your guests simply download the app, search for your Wedding and upload their media for you to see. I find this particularly good because it keeps couples Wedding images off of Social media if that is their wish. Wedpics app is perhaps the most popular of these apps and also offers some event itinerary functionality.